Action 6

Project Management

Both the coordinating beneficiary VIOT and the associated beneficiaries will provide the necessary staff for the fulfillment of all management activities on the project through active participation in both the Management Committee and the Steering Committee. A Project Manager will be selected by the coordinating beneficiary. Besides, a qualified/certified external auditor will perform the project auditing. The audit may take place at the coordinating beneficiary premises.


The beneficiary VIOT will be the overall coordinator of the project and will have the supervising role of all the actions in close collaboration with all the associated beneficiaries. As agreed by all beneficiaries, the beneficiary VIOT will have authority to run the project on a day-to-day basis on behalf of the Management Committee, with the main responsibilities to:

i.            Have at any time a global view on the project and on the main problems that arise

ii.            Ascertain the overall progress of the work

iii.            Manage the different priorities during the development of each task (smoothly running of project actions/activities)

iv.            Secure the optimum flow of information between the project actions/activities as well as between the project beneficiaries

v.            Manage the dissemination of activities

vi.            Provide project leadership through chairmanship of technical meetings, workshops, etc

vii.            Maintain communication and flow of information as required for the efficient implementation of the project.

The beneficiary VIOT will also be the first point of contact between the project and the European Commission. The project coordinator will be assisted in all these duties by a professional Project Manager, who will be drawn from amongst the professionals established at the Viotia municipality and who is well experienced in the management of this scale of projects.

In addition, an Executive Committee will be formed at the kick-off meeting, composed from representatives of all beneficiaries of the project. The responsibility of the Management Committee will be to discuss the progress of the project, to resolve any potential problems, to enhance communication among the participants in the project and to make sure that all deliverables and required reports are submitted on time and represent work of high standard. The Executive Committee will also meet when there are technical and scientific needs of the project. At the kick-off meeting, the Executive Committee will also define managing representative for each action/activity responsible for respective outcome.

The project Management Committee

A Steering Committee will be formed at the kick-off meeting, in order to promote more active stakeholder involvement during the project, resulting in the wider dissemination level of the project, in capacity building and in the successful implementation of the project. The Steering Committee will be composed of members of the working groups of all the project’s beneficiaries, representatives from beneficiary countries competent authorities, as well as representatives of the project’s target groups e.g. private companies and/or industries interested in being involved in waste management, transportation, disposal and processing, as well as other industry interested in the industrial symbiosis process, organizations of environmental protection and organizations of employment. The meetings of the Steering Committee will mainly take place when there are scheduled trips to be made for the technical needs of the project. Therefore, the meetings of the Steering Committee will not burden further the budget of this project in relation to travel expenses. In these meetings the problems which have occurred and are related to the dissemination, training activities, proposed guidelines and proposed specifications etc, will be thoroughly discussed. The composition of the Steering Committee will ensure the high involvement of all the relevant actors in the project implementation and the effective handling of any problem that may arise and can guarantee efficient capacity building.</p> <p>Among management activities external auditing is foreseen. The aim of the audit is to verify the respect of national legislation and accounting rules and also to verify that the expenditure incurred by each beneficiary respect the LIFE+ Common Provisions. The external audit will take place at the end of the project, following its end date. An independent auditor will be nominated by the coordinating beneficiary and will verify the financial statements of all beneficiaries. The auditor’s report will be submitted to the European Commission attached to the Final Report.</p> <p>Challenges and constraints relate to the diverse of the activities and the different nature of the tasks: dissemination, technical development, demonstration and validation to user groups, local authorities, and audience probably unfamiliar with IS. However, consortium members are all IS enthusiasts and a significant degree of communication between them has already been established. Beneficiaries NTUA and UoS have already collaborated in initial implementation of a semantic web service platform for symVIOTic collaboration, as well as in the area of data analysis and optimisation of industrial processes. The beneficiaries AVCO and UoS collaborate on the development of knowledge based systems of similar (semantic web) nature successfully through a joint Knowledge Transfer Partnership project. Beneficiaries UoS and L2E have established research and development relationships through EngD projects in the area of Industrial Symbiosis and already exploit proven practice in establishing synergy between companies and researching improvements. Consequently, consortium has already worked together which gives a high level of confidence that complexity and diversity of tasks within this project will be accomplished successfully.

Expected results:

  • Each activity deadline met
  • Quality and timely Reports (inception report, mid-term, 1st progress report and final report) delivered
  • Audit Report.

Progress Indicators:

  • Quality and on-time submission of all the reports to the European Commission
  • Number of meetings of the Management Committee (Target: minimum 4 in the course of the project)
  • Number of meetings of the Steering Committee (Target: minimum 4 in the course of the project)
  • Number of participants in project meetings (Target: minimum 1 from each of the beneficiaries)
  • Number of internal meetings (e.g. meetings of the Management Committee) (Target: minimum 1 every 6 months of the project)
  • Positive evaluation results following external audit.
Last Update:

Project Budget

Total Project Budget: 1.763.295,00

EC Funding: 878.047€

(49,8% of Total Project Budget)

LIFE09 ENV/GR/000300

Development of knowledge-based web services to promote and advance Industrial Symbiosis in Europe with the contribution of the financial instrument LIFE of the European Union
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